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Reports for invoicing on department level?

Question asked by Niklas Malmström on May 2, 2016
Latest reply on May 9, 2016 by rvitek

Hi,

 

I was asked by the management to investigate if there is any possibilities to use the reports from Blueprint as basic data material for internal invoicing, as we today just invoice the total volume to the device owners and not to those who actually use the printers.

Due to rules and legislation we are not allowed to pull reports down to employee level, so it has to be made on department level. When I look through the standard reports from Blueprint (we're using 4.2) there might be one which could fit their demands, it's called "Total Cost Per Employee - Color / Mono" and can be made on Department Group.

 

But I'm not quite satisifed with it and I'm not fully convinced, here are a couple of remarks/questions from my side,

- The report is generating data from the last 3 months, is it possible to have it for just one month?

- When I generate the report, the currency is shown in SEK, and I need it to be in EUR. How can that be changed?

- We would have more than a ton of different departments, is it possible to schedule and automate the reports and have them uploaded to a share?

 

Then I have another issue which I believe is the biggest issue for us...  We have roughly 30000 employees and re-organize the company every 18 months or so, in addition to this, people are switching departments back and forth, people leave and new people comes.

With our one-time read from Active Directory (User added when Registered the first time) the data would be terribly wrong after just a few months, and we would need to adjust the invoices very often, the administration would be killing. Is there any known ways to script this/using a tool, to get the data from Active Directory, let's say once or twice a month, which also update the Cost Center and Department Group entry in the Blueprint Database for each employee?

 

Best regards,

Niklas

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