1 Reply Latest reply on Feb 16, 2016 1:51 PM by Bill Kasper

    Uniprint Site License and the Enterprise

    Richard Post Guide

      This question is brought up often by our customers and I know that many of you have handled these struggles before.  Basically, once a University has a Uniprint Site License and can have as many installations and as many printers as they want, there are a bunch of questions an organization needs to ask itself.

       

      1. Which areas can this product help us, or where does it belong (which college or colleges, which department, student area, back office, etc) ?
        • If you have done this already, what was decided, and why ?  If not the entire university, why not ?
      2. How will this product be managed (centrally with some group owning the whole thing, divided where each area has their own separate system, or some sort of hybrid) ?
        • If you have done this already, what did you do, and why ?  Is it working out for you ?  What would you do different ?
      3. If multiple areas are being represented, how does each one cover the costs of the solution and its output (division by devices, pages output, as a percentage, or as flat fees/page) ?

       

      If you have a site license, please answer these questions for your environment, and ask others that I have left out.   If you are considering a site license, I hope that this question provokes some internal discussions and you end up with the best possible solution.  This forum, and especially this topic, is to assist our customers with learning the challenges that others have overcome and help bring each other the best solutions possible.

       

      As part of the Pharos Optimization team, we are committed to our customers getting the most out of our products.  If you would like to participate in this discussion, but would like to remain anonymous, I'd be happy to scrub your response and post it anonymously.   If you have any questions or concerns about your solution doing the most it can, please reach out and contact us directly at optimization@pharos.com

        • Re: Uniprint Site License and the Enterprise
          Bill Kasper Guide

          Richard,

           

          • Which areas can this product help us, or where does it belong (which college or colleges, which department, student area, back office, etc)
            • If you have done this already, what was decided, and why ?  If not the entire university, why not ?

          We have done this already.  We put it where people want it.  There are some admin units that don't want it because they charge to a single cost center, and don't want the hassle of having the Pharos interface in the way (they don't care within the unit who does what for output).  Other admin units want to track their costs by different cost centers, and/or users, and so they use it.  Any public machine, or machine that can have users from multiple units (admin, faculty, students, student employees) gets Pharos on it.

           

          • How will this product be managed (centrally with some group owning the whole thing, divided where each area has their own separate system, or some sort of hybrid) ?
            • If you have done this already, what did you do, and why ?  Is it working out for you ?  What would you do different ?

          We manage it centrally, through my program.  We'd do nothing different, as it's working out very well (within the limitations of our program, Pharos, and the university).

           

          • If multiple areas are being represented, how does each one cover the costs of the solution and its output (division by devices, pages output, as a percentage, or as flat fees/page) ?

          We charge a flat rate per copy/print, and plan on enough copies/prints per year to cover the cost of the license/maintenance.  We decided not to say to our Pharos users "you use Pharos, you pay for Pharos" since it's a program cost and even people in admin units with devices not on Pharos might go to other locations and use Pharos...so we cover it out of our operating income.

           

          Hope this helps, see you next week!

          Bill