48 Replies Latest reply on Jun 1, 2016 12:30 PM by Krystal Perlman

    To free print, or not to free print...

    Richard Post Guide

      We often get asked about what schools and universities are charging and how much free print allotment is being given.

       

      If you are willing to share, could you please reply to this with the following...

       

      Organization Name                         University of Pharos

      Cost per page B/W                             $0.05

      Cost per page Color                           $0.35

      Duplex discount ?                               $0.01

      Free Print Allotment amount               $15.00

      Free print frequency period               Semester

      Free print rollover or reset                  Reset

       

      I have a bunch of this data already, but I want to get permission before I publish...

        • Re: To free print, or not to free print...
          Adventurer

          Our pricing schedule   

           

          b/w simplex     $0.10 / sheet

          b/w duplex            $0.15 / sheet ($0.05 disc. for 2nd side)

          color                    $0.25 / impression (no duplex discount)

          no free print allotment

          • Re: To free print, or not to free print...
            John Siegel Guide

            Organization Name                         "Area 51"

            Cost per page B/W                             $0.10

            Cost per page Color                           $0.50

            Duplex discount ?                               $0.01

            Quota Print Allotment amount            $4.50 to $9.00 depending on student\lab fees (there has been discussion about increasing the quota).

            Quota print frequency period              annual

            Quota rollover or reset                        Quota is reset to $0.00 at the end of the Spring Semester. Any personally added monies are kept

                                                                        in a separate tender and are held in the account for at least 24 months after the last transaction date.

            • Re: To free print, or not to free print...
              Timothy Grzeczka Pioneer

              Organization Name                         Dominican University

              Cost per page B/W (Simplex)              $0.10

              Cost per page B/W (Duplex)               $0.08

              Cost per page Color (Simplex)            $0.25

              Cost per page Color (Duplex)             $0.20

              Duplex discount ?                               20%

              Free Print Allotment amount               $100.00

              Free print frequency period               Semester (3 times a year - January / May / September)

              Free print rollover or reset                  Reset

               

              All of our Secure Release queues are set for Duplex by default. Users can choose to print Simplex if they wish. All classroom Direct queues are Simplex and don't have duplex units.

              • Re: To free print, or not to free print...
                Paul LaFollette Guide
                Organization Name                     Brigham Young University - Idaho
                Cost per page B/W                         $0.04
                Cost per page Color                       $0.25
                Duplex discount ?                          none (at this time)
                Free Print Allotment amount           none
                Free print frequency period           Two days before each Semester Start during "orientation", b/w prints only
                Free print rollover or reset              Reset

                 

                For "Direct prints" by Faculty/Staff we're currently charging $0.02 for B/W and $0.10 for Color... but that will soon be changing to match what the students are charged (remove some "un-fairness") and will lower to Color charge for everyone to $0.20.   Only exceptions are a couple places where "extra nice" paper and/or "extra nice" printers are used.

                • Re: To free print, or not to free print...
                  Mark Robertson Ranger

                  Organization Name                         University Libraries-VA TECH

                  Cost per page B/W                             $0.13

                  Cost per page Color                           $0.75

                  Duplex discount ?                               $0.02

                  Free Print Allotment amount               0

                  Free print frequency period               n/a

                  Free print rollover or reset                  n/a

                   

                  We are set for duplex, B/W as default.  One note on pricing....As an Auxiliary, I have a few guidelines for our operation.  my prime directive from the "powers that be" is that I am not to undercut pricing of local merchants.  Second, as an Auxiliary operation we MUST be totally self sufficient.  So it is a nice thin line I get to walk.  

                  • Re: To free print, or not to free print...
                    Suzanne Gaynor Wayfarer

                    Organization Name                         Hartwick College

                    Cost per page B/W                             $0.03

                    Cost per page Color                           $0.20

                    Duplex discount ?                               $0.01

                    Free Print Allotment amount               $7.50

                    Free print frequency period               Semester

                    Free print rollover or reset                  Rollover

                    • Re: To free print, or not to free print...
                      Chris Axtell Navigator

                      Organization Name                                 University of Alaska Anchorage

                      B/W, Letter, Simplex (1-page)                 $0.15

                      B/W, Letter, Duplex (2-pages)                $0.16

                      B/W, Tabloid, Simplex (1-page)              $0.17

                      B/W, Tabloid, Duplex (2-pages)             $0.20

                      Color, Letter, Simplex (1-page)              $0.30

                      Color, Letter, Duplex (2-pages)              $0.41

                      Color, Tabloid, Simplex (1-page)            $0.45

                      Color, Tabloid, Duplex (2-pages)            $0.69

                      Print Allotment amount                                  $12.00

                      Print Allotment frequency period            Semester

                      Print Allotment rollover or reset              Reset

                       

                      Our printing is setup to duplex B&W by default, patrons may elect to print simplex if desired on a per job basis. All pricing is determined on an annual basis to reflect the cost of providing the service (i.e. cost recovery). So the pricing has fluctuated over the years to reflect the changing hardware capabilities and costs, as well as supply costs associated with paper, toner, maintenance, etc. The driving goal is to provide a sustainable printing environment both from a cost  as well as resource management perspective.

                      • Re: To free print, or not to free print...
                        Timothy Grzeczka Pioneer

                        Rich, is there a plan to post the finding of this anywhere? It seems like Dominican is VERY generous with out print allotment. I find that funny since our student users complain about how "low" it is all the time. If I could provide data that shows we're generous when it comes to other Pharos sites it might silence some of the critics.

                         

                        Thanks!

                        • Re: To free print, or not to free print...
                          Matt Brooks Wayfarer

                          Hi Rich, I know you've got this already for SUNY Oswego but figured why not share it again......

                           

                          Organization Name                         SUNY Oswego (Oswego, NY)

                          Cost per page B/W                             $0.15

                          Cost per page Color                           $0.90

                          Duplex discount ?                               $0.15 / 2 pages

                          Free Print Allotment amount               $75.00 / semester

                          Free print frequency period               Fall / Winter (3weeks), Spring, Summer) -- 4 sets

                          Free print rollover or reset                  Reset each period, additional purchased quota (separate purse) is rolled over until following Fall reset.

                          • Re: To free print, or not to free print...
                            J.C. Doll Wayfarer

                            Organization Name                        West Virginia University

                            A3/Letter Mono                             $0.06

                            A3/Letter Color                             $0.25

                            Legal Mono                                    $0.08

                            Legal Color                                    $0.32
                            A3/Ledger/11x17 Mono                $0.12

                            A3/Ledger/11x17 Color                $0.50

                            *Same price for print and copies.

                             

                            Duplex discount ?                               None, they are charged per side printed.

                            Free Print Allotment amount               None

                            Free print frequency period                 N/A

                            Free print rollover or reset                  N/A

                            • Re: To free print, or not to free print...
                              Bill Kasper Guide

                              finally getting out of the hot tub...

                               

                              Organization Name                         UCSC

                              Cost per page B/W                             $0.06/$0.08

                              Cost per page Color                           $0.18/$0.24

                              Duplex discount ?                               $0.00

                              Free Print Allotment amount               $0 (though departments may give limited balances to grad students)

                              Free print frequency period               None

                              Free print rollover or reset                 None

                              • Re: To free print, or not to free print...
                                Mark Meszar Wayfarer

                                Organization Name                         Kent State University

                                Cost per page B/W                             $0.07

                                Cost per page Color                           $0.14

                                Duplex discount ?                               50%

                                Free Print Allotment amount               N/A* One department allows free print

                                Free print frequency period               N/A

                                Free print rollover or reset                  N/A

                                • Re: To free print, or not to free print...
                                  lpadgett Scout

                                  Organization Name                         University of the Arts

                                  Cost per letter page B/W                      $0.03

                                  Cost per letter page Color                    $0.12

                                  Cost per legal page B/W                      $0.03

                                  Cost per legal page Color                    $0.12

                                  Cost per tabloid page B/W                   $0.06

                                  Cost per tabloid page Color                 $0.24

                                  Duplex discount ?                                 50%

                                  Free Print Allotment amount                 $25.00

                                  Free print frequency period                  Yearly

                                  Free print rollover or reset                    reset

                                  • Re: To free print, or not to free print...
                                    Brian Basgen Newbie

                                    Some folks mentioned a summary. This isn't a specific summary of all the details in this thread, as this is something I put together for our internal purposes only, but I thought it might be useful. The first data set comes from a thread in 2013 (How much do you charge per print? Do you offer free prints? ) while the second data set summarizes this thread to date.

                                     

                                    Rates in 2013B&W CostFree printsFree period
                                    University of South Florida$0.11$2.50Daily
                                    University of Rhode Island$0.10$0.00
                                    Cal Poly State$0.10$0.00
                                    Loyola Marymount$0.10$25.00
                                    Northeastern$0.10$120.00Annual
                                    Umass Amherst$0.10$0.00
                                    UNC Wilmington$0.08$8.00Semester
                                    Wharton School$0.07$0.00
                                    Amherst College$0.06$0.00
                                    University of Nebraska$0.05$0.00
                                    Kent State$0.05$0.00
                                    Kentucky University$0.05$150.00Annual
                                    USC$0.05$25.00
                                    Old Dominion University$0.05$1.25Semester
                                    Brigham Young University$0.04$0.00
                                    Georgia Institution of Tech$0.04$2.20Weekly
                                    Boston College$0.03$1.50Semester
                                    Rates in 2015B&W CostFree printsFree period
                                    SUNY Oswego$0.15$75.00Semester
                                    University of Alaska$0.15$12.00Semester
                                    University Libraries Virginia Tech$0.13$0.00
                                    Dominican University$0.10$100.00Tri-Annually
                                    University of Colorado$0.10$7.00Annual
                                    George Mason University$0.10$0.00
                                    Kent State University$0.07$0.00
                                    West Virginia University$0.06$0.00
                                    UCSC$0.06$0.00
                                    University of the Arts$0.03$25.00Annual
                                    Hartwick College$0.03$7.50Semester

                                     

                                    The average rate from the data points above in 2013 was $0.07, while from the 2015 data it was $0.09. Just over half of respondents offer some amount of free printing, though the rates vary widely. 

                                    • Re: To free print, or not to free print...
                                      Mike Dorris Tracker

                                      Organization Name                         Rowan University

                                      Cost per letter page B/W                      $0.10

                                      Cost per letter page Color                    Varies with Attribute Costing

                                      Cost per legal page B/W                      $0.14

                                      Cost per legal page Color                    Varies with Attribute Costing

                                       

                                      Duplex discount ?                                none

                                      Free Print Allotment amount                 $10.00

                                      Free print frequency period                  Yearly

                                      Free print rollover or reset                    reset

                                      • Re: To free print, or not to free print...
                                        Richard Smith Jr Scout

                                        Organization Name                         Southern Illinois University at Carbondale

                                        Cost per page B/W (Letter/Legal)        $0.10 ($0.15 duplex)

                                        Cost per page Color  (Letter/Legal)     $0.25 ($0.40 duplex)

                                        Cost per page B/W (Ledger)                $0.15 ($0.25 duplex)

                                        Cost per page Color  (Ledger)             $0.50 ($0.75 duplex)

                                         

                                        Duplex discount ?                              Yes, see above

                                        Free Print Allotment amount              None (No outside funding)

                                        Free print frequency period               N/A

                                        Free print rollover or reset                 N/A

                                        • Re: To free print, or not to free print...
                                          Chris Trail Newbie

                                          I'm curious if anyone offers free printing for only certain document types (e.g. .docx).  if so, how did you accomplish this?  I was recently asked this by a customer and was wondering if anyone has ever done this.  Thanks in advance for sharing!

                                          • Re: To free print, or not to free print...
                                            Jason Pelletier Tracker

                                            Organization Name          Bowdoin College

                                            Cost per page B/W         $0.08 ($0.10 duplex)

                                            Cost per page Color       $0.30 ($0.45 duplex)

                                             

                                            Duplex discount ?                              Yes, see above

                                            Free Print Allotment amount              $60

                                            Free print frequency period               Semester

                                            Free print rollover or reset                 Rollover Fall to Spring, Reset each summer

                                            • Re: To free print, or not to free print...
                                              Cristine Dixon Wayfarer

                                              Organization Name                         UNC Wilmington

                                              Cost per page B/W                             $0.08

                                              Cost per page Color                           $0.40

                                              Duplex discount ?                               None

                                              Free Print Allotment amount               $8.00/ Semester & $4.00/6-wk summer session

                                              Free print rollover or reset                  Reset

                                              • Re: To free print, or not to free print...
                                                Krystal Perlman Wayfarer

                                                SUNY College Of Technology at Alfred

                                                8.5in. x11in.

                                                Single Sided B&W - $0.10

                                                Duplex B&W - $0.14

                                                Single Sided Color - $0.25

                                                Duplex Color - $0.40

                                                11in.x17in.

                                                Single Sided B&W - $0.30

                                                Duplex B&W - $0.50

                                                Single Sided Color - $0.45

                                                Duplex Color - $0.76

                                                Plots(Under serious review based on media type for the upcoming academic year.)

                                                Per Sq. Inch - $0.0019

                                                Free Print Allotment amount               $30 - For full time students, part time is $2.50 per credit hour

                                                Free print frequency period                 Semester

                                                Free print rollover or reset                  They are reset at the beginning of the fall- their balances then roll from fall->winter--> spring.

                                                When students run out of print funds they automatically start printing from their campus spending accounts ( provided they have funds in there).

                                                • Re: To free print, or not to free print...
                                                  Scott Perkins Wayfarer

                                                  Organization Name                         Georgia Institute of Technology

                                                  Cost per page B/W                             $0.04

                                                  Cost per page Color                           $0.19

                                                  Duplex discount ?                               $0.00

                                                  Free Print Allotment amount               $2.20

                                                  Free print frequency period               weekly

                                                  Free print rollover or reset                  Reset

                                                   

                                                  We also give 1200 pages per semester to print at our central-ps service.  It is printed at a central location and delivered 3 times a day 5 days a week to the student center bins for pickup.

                                                   

                                                  Scott

                                                  • Re: To free print, or not to free print...
                                                    Cristine Dixon Wayfarer

                                                    Organization Name                         UNCW

                                                    Cost per page B/W                             $0.08

                                                    Cost per page Color                           $0.40

                                                    Duplex discount ?                               None

                                                    Free Print Allotment amount               $8.00/full semester & $4.00/6-wk summer session

                                                    Free print frequency period               Semester

                                                    Free print rollover or reset                  Reset

                                                    • Re: To free print, or not to free print...
                                                      David Helen Newbie

                                                      Organization Name                         Harvard Business School

                                                      Cost per page B/W                             $0.10

                                                      Cost per page Color                           $0.75

                                                      Duplex discount ?                               $0.5

                                                      Free Print Allotment amount             N/A

                                                      Free print frequency period               N/A

                                                      Free print rollover or reset                 N/A

                                                      We used to allocate $50.00 per academic year, but abandoned this about 4 years ago. However, students are once again asking for free printing.

                                                        • Re: To free print, or not to free print...
                                                          Jason Smith Newbie

                                                          Tarleton State University - Stephenville, Texas

                                                          B&W single side - $.05

                                                          B&W double side - $.08

                                                          Color single side - $.15

                                                          Color double side - $.18

                                                          $5 allotment in Fall, Spring, and Summer

                                                           

                                                          We usually end up with just enough in an account to pay for annual pharos licensing.  We are 'making' our money by not going through $2k-$4k per month in toner and paper like we used to before Pharos.

                                                        • Re: To free print, or not to free print...
                                                          Lisa Washko Wayfarer

                                                          Organization Name                         Central CT State University

                                                          Cost per page B/W                             $0.10

                                                          Cost per page Color                           $0.65

                                                          B/W Duplex discount ?                      cost is $0.05/side Total: $0.10

                                                          Color Duplex discount ?                    cost is $0.35/side Total: $0.70

                                                          Free Print Allotment amount             $10 per month (does not roll over from month to month)

                                                          Free print frequency period               month

                                                          Free print rollover or reset                 1st day of the month

                                                           

                                                          For one semester about 8 years ago we gave the students $100 free printing per semester.  However, they abused it by printing books and lots of non-academic documents.  So we surveyed students and came up with the $10 per month.

                                                          • Re: To free print, or not to free print...
                                                            Eric Pergola Wayfarer

                                                            Organization Name                         University of South Florida

                                                            Cost per page B/W                             $0.11

                                                            Cost per page Color                           $0.22

                                                            Duplex discount ?                               $0.0

                                                            Free Print Allotment amount               $2.50

                                                            Free print frequency period               Day

                                                            Free print rollover or reset                  Reset

                                                            • Re: To free print, or not to free print...
                                                              John Siegel Guide

                                                              Hi Rich,

                                                                           How about a similar thread in reference to what people are doing with scanning

                                                               

                                                              John

                                                               

                                                              Free scan, or not free scan: that
                                                              is the question:


                                                              Whether ’tis nobler in the
                                                              mind to suffer t
                                                              he slings and arrows of
                                                              outrageous pricing,


                                                              Or to take arms against a
                                                              sea of copyright infringements,

                                                              And by opposing payment increase
                                                              them?

                                                               

                                                              ~Hamlet

                                                              • Re: To free print, or not to free print...
                                                                Richard Spiller Newbie

                                                                Organization Name                         Texas A&M University

                                                                Cost per page B/W                             $0.10

                                                                Cost per page Color                           $0.50

                                                                Duplex discount ?                               $0.01

                                                                Free Print Allotment amount               $30.00

                                                                Free print frequency period               Semester

                                                                Free print rollover or reset                  Reset

                                                                • Re: To free print, or not to free print...
                                                                  Rick Heckbert Wayfarer

                                                                  Organization Name                           Tufts University - Medford, MA

                                                                  Cost per page B/W                             $0.10

                                                                  Cost per page Color                           $0.30

                                                                  Duplex discount B/W                          $.15 for duplex sheet so each page $.075 or 25% discount

                                                                  Duplex discount Color                        $.45 for duplex sheet so each page $.225 or 25% discount

                                                                  Free Subsidized Print Allotment amount               None

                                                                  Free Subsidized Print frequency period                 N/A

                                                                  Free Subsidized print rollover or reset                   N/A

                                                                   

                                                                  After numerous requests by students, a referendum passed by our student senate asking for it, several articles in the student newspaper and seeing the results of a campus printing survey that overwhelming asked for subsidized printing we are looking to implement it here.  With a Full time Enrollment of right around 10k students even offering $10 puts us on the hook for a possible $100,000 hit in revenue.  We did work very hard to make sure that students understand it is not "FREE" printing but "SUBSIDIZED" printing.  Someone is paying for paper and toner and wear and tear on the machines as well as taking a hit on lost revenue.  It's one of my pet peeves to see it referred to as Free Printing versus Subsidized Printing.

                                                                  • Re: To free print, or not to free print...
                                                                    lrbell Wayfarer

                                                                    Organization Name          Southeastern University

                                                                    B/W one sided per page    = .08

                                                                    Color one sided per page     =.20

                                                                    Duplex is *2 of each type

                                                                    Free Printing is open for Fall orientation. No more than a one week period

                                                                    1 of 1 people found this helpful
                                                                    • Re: To free print, or not to free print...
                                                                      Kim Wong Newbie

                                                                      Organization Name                                San Francisco State University

                                                                      Single Sided 8.5x11in B&W                    $0.07

                                                                      Single Sided 8.5x11in Color                  $0.50

                                                                      Single Sided Tabloid 11x17in Color       $0.50

                                                                      Free Print Allotment amount                  N/A

                                                                      • Re: To free print, or not to free print...
                                                                        Tom Stachowiak Newbie

                                                                        Organization Name                         D'Youville College

                                                                        Cost per page B/W                             $0.06

                                                                        Cost per page Color                           N/A for students

                                                                        Duplex discount ?                               N/A

                                                                        Free Print Allotment amount               $30.00

                                                                        Free print frequency period               3 Semester calendar Spring, Fall, all summer sessions are 1 allotment

                                                                        Free print rollover or reset                  Reset

                                                                        • Re: To free print, or not to free print...
                                                                          Richard Post Guide

                                                                          More on this was posted to another article ...    How much do you charge per print? Do you offer free prints?

                                                                           

                                                                          Read both to get the full story.  

                                                                          • Re: To free print, or not to free print...
                                                                            Suzanne Gaynor Wayfarer

                                                                            Organization Name                         Hartwick College

                                                                            Cost per page B/W                             $0.03

                                                                            Cost per page Color                           $0.20

                                                                            Duplex discount ?                               $0.01

                                                                            Free Print Allotment amount               $7.50

                                                                            Free print frequency period               fall and spring semesters ($2.25 given for January term and summer term)

                                                                            Free print rollover or reset                  Rollover

                                                                            • Re: To free print, or not to free print...
                                                                              Bryan Lee Newbie

                                                                              Organization Name                        Clemson University

                                                                              Cost per page B/W                             $0.05

                                                                              Cost per page Color                           $0.10

                                                                              Duplex discount B/W                             $0.05

                                                                              Free Print Allotment amount               $25.50

                                                                              Free print frequency period               Semester

                                                                              Free print rollover or reset                  Reset

                                                                              • Re: To free print, or not to free print...
                                                                                Jess Paredes Newbie

                                                                                Organization Name                        CSU Channel Islands

                                                                                Cost per page B/W                             $0.05

                                                                                Cost per page Color                           $0.30

                                                                                Duplex discount                              none

                                                                                Free Print Allotment amount               N/A

                                                                                • Re: To free print, or not to free print...
                                                                                  Wes Wooten Newbie

                                                                                  Organization Name                         Pitt Community College

                                                                                  Cost per page B/W                        $0.10

                                                                                  Cost per page Color                       $0.30

                                                                                  Duplex discount ?                           $0.025B/.075C ($0.15/$0.45 per duplex page printed)

                                                                                  Free Print Allotment amount           $10.00 for curriculum students & Employees* / $0.50 for guests

                                                                                  Free print frequency period             Semester

                                                                                  Free print rollover or reset               Reset

                                                                                   

                                                                                  *Employees print at a 50% discount on all services.

                                                                                  • Re: To free print, or not to free print...
                                                                                    David Kiefer Newbie

                                                                                    Thanks for initiating this thread.