The Print Scout monitors printing activity throughout an organization or specific ranges within an organization. You can install the Print Scout on print servers and user workstations (for Print Analytics) and on workstations (for Sentry Print Services). Once installed, the Print Scout collects comprehensive, detailed information about each print job, including who submitted it, when it was submitted, which print device was used, and so on. This information is sent to the Beacon server for real-time analysis and reporting capability.
Depending on your license, the Print Scout installed on user workstations will:
- Collect, store, and report user and print job information for all print jobs (requires Print Analytics license).
- Collect, store, and report user and print job information for Sentry Print jobs. It also manages the secure release of print jobs (if licensed for Sentry Print Services).
- With a Sentry Print license, the Print Scout also installs the following on user workstations:
- Pharos Sentry Print Setup Guide. This wizard guides users through activating on their workstations and mobile device.
- Document Management Tool, which allows users to view or delete documents before walking up to a secure printer.
- Installs the default Printer queue (Pharos Secure Printer).
The Print Scout collects the following data about each print job:
- Job Size (kB)
- Number of Pages
- Number of Sheets
- Number of Copies
- Paper Size
- Originals (e.g. when a job consists of multiple copies of a document, this is the number of pages in the original document.)
- Finishing Options (includes one-sided/two-sided, stapling, tray).
- Print Path (includes printer name, port name, share name, and server share name).
- Network ID of the job owner
- Application Name (e.g. Word, Excel)
- Transaction Type (direct job or secure job) - available only if you have Sentry Print license
The Print Scout also records the Network Name, Operating System, and Service Pack Level of each machine on which it is installed.
Print Scout Types
There are two types of Beacon Print Scouts:
- Print Scout: The Print Scout tracks all printing activity from the print servers and/or workstations on which it is installed.
- In a Uniprint environment, the Print Scout tracks 'back office’ printing only; that is, printing that does not go through Uniprint queues. It is typically installed on staff workstations and/or Windows print servers that are not part of the Uniprint system.
- Mac Print Scout: The Mac Print Scout tracks all printing activity for the workstations on which it is installed. For more information, please see the Mac Scout Install Guide.
- Uniprint Scout: The Uniprint Scout tracks all printing that goes through queues managed by Uniprint. It also tracks all costs charged to students. It must be installed on every Uniprint print server in your environment. For more information, see the Uniprint Scout Installation Guide.
Where to Deploy Print Scouts
Depending on your printing environment, the Print Scout(s) can be installed on client workstations, Windows print servers (servers that are not Uniprint Print Servers), or both. The following guidelines can help you decide where to deploy the Beacon Print Scout:
- Install the Print Scout on client workstations if you want to:
- Track direct printing to network devices
- Track printing to local devices
- Track the applications used to print (e.g. Word, Outlook)
- Collect, store, and report user and print job information for Sentry Print jobs (This requires Sentry Print license)
- Install the Print Scout on a print server if:
- The majority of printing volume goes through network queues
- You want to reduce the number of installations you need to manage
- Install the Print Scout on both workstations and print servers if:
- Printing may be sent directly to printers as well as through print servers. Even though Print Scouts on workstations will track network printing, having Print Scout(s) on your print servers will enable you to collect valuable information about your print queues.
- You need to be thorough and ensure that all printing activity is tracked.
- Your print strategy or goals are still being defined and you need to collect comprehensive information about your print environment.
NOTE: The Print Scout cannot be installed on a Uniprint server.
Print Scout System Requirements
For Print Scout system requirements, please refer to our Beacon Print Scout: System Requirements document.
Print Scout Deployment
NOTE: For information on installing a Mac Print Scout, please refer to the Mac Scout Installation Guide.
Installing the Windows Print Scout
Installing the Print Scout is a two-step process that begins with installing a Print Scout on a single computer. After installation, Print Scout deployment package and configuration settings file must be created. These files will later be used to mass-deploy Print Scouts to multiple machines (user workstations).
- When the Print Scout download is complete, double-click the file named PrintScoutInstaller.exe.
- Click Next to continue and then read and accept the terms and conditions of the End-User License Agreement.
- The application is now ready to install. Click Install to proceed. A progress window appears during the installation process.
- When the process is complete, click Finish to exit the installer. The Print Scout Configuration dialog box appears. The Print Scout is automatically registered with Beacon. If the registration is successful, you will see the message shown below. The registration process captures the configuration and registration details and applies the settings automatically to subsequent Print Scout installations.
If you use a proxy server, you can click Configuration and then click the Read System Proxy button (shown below) to pull the proxy settings from the local machine’s configuration. When you're done, click Save to complete the configuration.